Bobs Farm Upgrade, Nelson Bay

Location: 
Hunter Region, NSW
Total Project Value: 
$400,000

This project involved the duplication of a length of approximately 4.2km of existing two lane single carriageway roadway to dual carriageway. The duplication would include: constructing a second carriageway between Cromarty Lane, Bobs Farm and Port Stephens Drive roundabout, Anna Bay; reconstructing the existing carriageway; landscaped median to separate opposing traffic; ten upgraded bus bays; and new u-turn facilities to provide safe access to properties along the route.

MIEngineers was engaged to prepare Tender Documentation to Roads and Maritime Services (RMS) requirements, which involved the following process:

  • review of 15% Detailed Design Drawings in order to identify any conflicts or potential contractual issues, so the design could be rectified
  • preparation of Contract Documentation at 85% Detailed Design Stage for construction, ensuring the use of the latest model specifications
  • modifications to the model specifications including annexures, as required, to ensure the documentation accurately reflected the specific requirements of the project. Where model specifications did not exist, we sourced and/or developed suitable non-model specifications
  • ensuring that the Schedule of Rates/Schedule of Prices were consistent with Pay Items in the Specifications and, where the pay items did not exist, developing new pay items
  • amending documentation following reviews by RMS Infrastructure Contracts Branch and Independent Reviewer if/as required
  • update of Contract Documentation at 100% detailed design stage and following client review as required.

The key objective of the preparation of any tender document is to convey, without ambiguity, the required scope of works, the allocation of risks and responsibilities, and the commercial and legal conditions associated with the proposed contract. It is to create a 'no surprises' environment so that once the associated contract is on foot, there are minimal unforeseen issues that lead to additional claims.

The project itself had a number of issues associated with the allocation of responsibilities between the Principal and the Contractor with regard to utility relocations. This was resolved by direct drafting of tender documentation to clearly delineate roles and responsibilities.

RMS, in their review of the preparation of recent tender documentation, scored the work “10 out of 10” reflecting the quality of the documents, the cooperative liaison with the stakeholders and the completion of the work well within time and under the allocated budget. Moreover, there were only a few minimal tender queries from the documents and no significant claims.